Cap. 477 Art. 16Responsibility of Departmental Records Officers. Appointments and functions of officers and employees. Cap. 9.

(1) There shall be in every public office a Records Officer or Officers. It shall be the duty of every head of public office to send a yearly return to the National Archivist with details of the Records Officer and other details about the upkeep of records in their public office as may be required by the National Archivist.

(2) Records Officers shall be responsible for creating and maintaining adequate documentation of the functions and activities of their respective public offices through the establishment of good records keeping practices, including:

(a) creating and managing current records within appropriate filing and registry systems;

(b) drafting with the National Archivist retention and disposal schedules relating to records specific to each public office: Provided that such schedules shall only come into effect when approved and signed by the National Archivist, and in the case of records containing personal data, also after consultation with the Commissioner for Data Protection;

(c) implementing retention and disposal schedules issued in accordance with article 6;

(d) providing access to the National Archives for inspections of records in accordance with article 6;

(e) informing the National Archivist as soon as it is known that a function or functions of the pubic office will be transferred to another public office or organisation, or that an activity carried on by the public office or an activity of some other body connected with its work is to be wound up;

(f) preparing, and providing the National Archives with, lists of records to be transferred to the Archives for permanent preservation in accordance with guidelines issued by the National Archivist;

(g) arranging the material to be transferred to the National Archives according to archival best practice agreed with the National Archivist;

(h) providing for the safe transfer of records to be preserved at the National Archives.

Part III Archives shall be made by the National Archivist. The terms and conditions of employment shall be determined by the National Archivist with the approval of the Minister.

(2) The National Archivist shall appoint and employ, at such remuneration and upon such terms and conditions as he may in accordance with sub-article (1) determine, such officers and employees as may from time to time be necessary for the due and efficient discharge of the functions of the National Archives.

(3) The members of the Council, all officers and employees of the National Archives shall be deemed to be public officers within the meaning of the Criminal Code.