Cap. 623 Art. 10Documents.  Cap. 586.

(1) A document purporting to be a copy of an entry in a register or to be a copy of a document lodged with the Authority, and which is certified by an officer of the Authority, shall be deemed to be a correct copy of such entry or document and shall be prima facie evidence of the entry or the document of which it purports to be a copy and it shall not be necessary to prove the signature of such officer or that he was in fact such officer.

(2) Evidence of an entry in a register may be given by the production of a copy of such entry, certified in accordance with the provisions of sub-article (l), and it shall not be necessary to produce the register itself.

(3) In any proceeding or prosecution under this Act, a copy of any order, notice, decision or other document purporting to have been made under this Act and purporting to have been signed by the Chairman of the Board or any person authorised by the Board, shall be accepted as evidence of the order, notice, decision or other document, and of the facts appearing therein, without further proof.

(4) The Authority shall ensure that an audit trail of all files, including all documentation and reports are kept:

Provided that files, documentations and reports may be digitised and the Board may after digitisation dispose of hard copies of files, documentations and reports after a period of at least five (5) years from date of submission to or decision of the Authority or to any other previous entity carrying out the same functions:

Provided further that data kept manually or electronically as it may require from time to time is subject to the Data Protection Act and the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 regarding the protection of natural persons with regard to the processing of personal data and the free movement of such data, and repealing Directive 95/46/EC.