S.L. 363.1 Art. 23Cash expenditure.

(1) The petty cash system shall be governed by the following rules:

(a) no cash transactions shall be made for items of expenditure exceeding fifty (50) euro in the aggregate, which amount shall include taxes;

(b) Council may by resolution authorise the Secretary to advance, as may be necessary, such sums of money to employees as an advance account for the payment out of the petty cash;

(c) employees holding advance accounts shall keep a proper record and, on request, give the Secretary a statement of the accounts;

(d) an employee who ceases to he entitled to hold an advance account shall render an account to the Secretary for the amount advanced to him.

(2) No employee can transfer Council money to another employee without the express consent of the Secretary. Such transfer shall be recorded.

(3) Each month the Secretary shall account to the Council for all petty cash expenditure incurred during the immediately preceding month.

(4) Monies shall be taken from petty cash only upon the presentation of fiscal receipts, which shall clearly indicate the purchased items:

Provided that if the vendor cannot provide a detailed fiscal receipt, there shall be filled in a Petty Cash Voucher so as to identify the purchased items, to which the fiscal receipt shall be attached. Such form shall be signed by whoever would have bought the items and signed by the Executive Secretary, as a certification of such payment.