S.L. 452.83 Art. 9Records to be held by employer.

(1) Every employer shall keep a register or registers showing, in respect of each employee:

(a) the name, address, sex, a legally valid identification document number and date of birth of the employee;

(b) the occupation of the employee;

(c) the date of commencement of employment;

(d) the nature of the contract of employment namely whether the contract is of an indefinite or of a fixed duration and in the case of fixed term contracts of employment the date of termination of such contract;

(e) the time, paid for at ordinary time rates, during which the employee is employed;

(f) the time, paid for overtime or higher rates, during which the employee is employed;

(g) the periods of daily and weekly rest accorded to the employee;

(h) the total wages paid to the employee each week; and

(i) any change or update in the conditions of the employee’s occupational status.

(2) In the case of employees who are outworkers, or whose wages consist of a share in the profits or of a commission on sales or payments made or received by the employer, employers or the persons giving out work to the outworker, as the case may be, shall keep a register or registers showing:

(a) the name, address, sex, a legally valid identification document number and date of birth;

(b) the date of commencement of the agreement;

(c) the nature of the work;

(d) the rate of wages;

(e) the total amount of wages paid to the employee;

(f) the place or places where the employee ordinarily works if such place is not under the control and management of the employer; and

(g) the hours of work and daily and weekly rest awarded to the employees in so far as the employer is by law required to observe any such conditions of employment.

(3) It shall be the duty of the employer to furnish the Director for Employment and Industrial Relations with any information which the Director may request in connection with the conditions of employment of the employees including but not limited to:

(a) the name, sex, a legally valid identification document number and address;

(b) the occupation;

(c) the date of birth;

(d) the wages paid;

(e) the hours of work;

(f) the date of engagement;

(g) a copy of the registers or part thereof, kept in accordance with the provisions of these regulations; and

(h) any other information which the Director may request in connection with the conditions of employment of the employees.