Cap. 496 Art. 12Manner in which access may be granted.

(1) A public authority may grant an applicant access to a document in one or more of the following ways:

(a) by giving the applicant a reasonable opportunity to inspect the document; or

(b) by providing the applicant with a copy of the document; or

(c) in the case of a document that is a recording of sounds or visual images, by making arrangements for the applicant to hear or view those sounds or visual images; or

(d) in the case of a document by which words are recorded in a manner in which they are capable of being reproduced in the form of sound or in which words are contained in the form of shorthand writing or in codified form, by providing the applicant with a written transcript of the words recorded or contained in the document; or

(e) by giving an excerpt or summary of the contents.

(2) Subject to article 13, the public authority shall make the document available to the applicant in the way preferred by the applicant unless to do so would -

(c) prejudice the interests protected by Part V and Part VI and (in the case of the interests protected by Part VI) those interests are not outweighed by a contrary public interest.

(3) Where access is not granted in the way preferred by the applicant, the public authority shall give to the applicant the reason for not providing the information in that way and state that the applicant has the right under article 23 to make a complaint thereon to the Commissioner.