Cap. 363 Art. 70Locality Meeting.

(1) Local Councils shall call two annual locality meetings–

(a) an annual meeting which shall be held not later than the fifteenth (15) December so as to present the financial estimates prior to the Council meeting in which the Council shall consider the estimates for the following financial year; and

(b) another annual meeting is to be held not later than the fifteenth (15) April of every year in which there shall be presented the administrative report, the financial report and the Work Plan. The first item on the agenda of every annual meeting shall be the reading of the minutes of the previous meeting.

(2) The annual locality meetings shall be held at such place as the Local Council may determine and which is accessible to all persons. A notice for such meetings shall be made by means of a letter sent to every residence, business, and associations of the locality and on the website and published on the Council’s social media not later than 15 days before the date of the meeting:

Provided that such meetings may be held otherwise as provided by a directive of the Director after consultation with the Association, and this measure shall be taken only in exceptional circumstances.

(3) The Mayor shall be the Chairman at such meeting and the Executive Secretary shall keep a record of the proceedings of the meeting including any complaints or suggestions made during that meeting. The minutes of such meeting shall be discussed by the Council during the first Council meeting following the locality meeting and the Council shall take action upon any such complaints and suggestions related to the meeting as it may consider fit.