Cap. 527 Art. 21AShall keep records of every report received.

(1) Whistleblowing reports Unit and the whistleblowing reporting officers shall keep records of every report received, in compliance with the confidentiality requirements provided for in article 6:

Provided that, reports shall be stored for no longer than it is necessary and proportionate in order to comply with the requirements imposed by this Act, or other requirements imposed by law.

(2) Where a recorded telephone line or another recorded voice messaging system is used for disclosing, subject to the consent of the whistleblower, whistleblowing reports Unit and whistleblowing reporting officers shall have the right to document the oral reporting in one (1) of the following ways:

(a) by making a recording of the conversation in a durable and retrievable form; or

(b) through a complete and accurate transcript of the conversation prepared by the staff members responsible for handling the report. Whistleblowing reports Unit and whistleblowing reporting officers shall offer the whistleblower the opportunity to check, rectify and agree the transcript of the call by signing it.

(3) Where an unrecorded telephone line or another unrecorded voice messaging system is used for disclosing, whistleblowing reports Units and whistleblowing reporting officers shall have the right to document the oral disclosure in the form of accurate minutes of the conversation written by the staff member responsible for handling the disclosure. The whistleblowing reports Unit and whistleblowing reporting officer shall offer the whistleblower the opportunity to check, rectify and agree the minutes of the conversation by signing them.

(4) Where a person requests a meeting with the whistleblowing reports Unit and whistleblowing reporting officers for disclosing purposes pursuant to article 12(1)(a) and article 17(2), whistleblowing reports Unit and whistleblowing reporting office shall ensure, subject to the consent of the whistleblower, that complete and accurate records of the meeting are kept in a durable and retrievable form. The whistleblowing reports Unit and whistleblowing reporting officers shall have the right to document the meeting in one of the following ways:

(a) by making a recording of the conversation in a durable and retrievable form; or

(b) through accurate minutes of the meeting prepared by the staff members responsible for handling the report: Provided that, whistleblowing reports Units and whistleblowing reporting officers shall offer the whistleblower the opportunity to check, rectify and agree the minutes of the meeting by signing them.