S.L. 260.3 Art. 91Records.

(1) In addition to any other records required to be kept under any other provision of these regulations or of any other law, the Director shall keep, or cause to be kept by any prison officer authorised by him for the purpose, the following records:

(a) a journal, to be signed by him daily, in which there shall be recorded day by day the occurrences in the prison, the number of prisoners in custody and all such matters, other than those to be recorded in any special register, as are required to be recorded by these regulations;

(b) an adjudication book showing all disciplinary punishments awarded by him;

(c) an order book in which there shall be recorded all orders made or given in writing by the Director in the carrying out of his duties;

(d) an official Visitors Book referred to in article 8(5) of the Act;

(e) a prisoners’ record in which there shall be entered the names of all prisoners together will full particulars relating to their identity and the dates of commencement and expiration of their sentence, as well as an alphabetical index of such record;

(f) a register showing the daily allocation and roster of duties of all prison officers;

(g) a daily record of the work given out to prisoners and the work performed by them;

(h) a stores book in which there shall be recorded all stocks of food and provisions, clothing, bedding, furniture, plant, tools, utensils and other stocks;

(i) a register showing daily the food prepared and issued to prisoners, including those on any special diet.

(2) The Director shall ensure that all records required to be kept under these regulations or any other law shall, as far as practicable, be securely kept. He shall likewise securely keep a printed copy with numbered pages in bound forms of all those records as directed by the Minister:

Provided that nothing in this regulation shall preclude the Director from keeping records in any form which he may deem expedient and which is agreed to by the Minister.