S.L. 146.2 ст. 17Requirements for maintaining records.

(1) Processors shall be obliged under these regulations to maintain records showing at least the following:

(a) in the case of quantities purchased under contract:

(i) the consignments purchased and accepted into the undertaking for processing each day, and the identification number of the contract assigned under the IACS System to which they relate;

(ii) the quantity of each consignment accepted for processing and, in the case of tomatoes, peaches and pears, the identification number of the relevant delivery certificate;

(b) in the case of quantities purchased otherwise than under contract:

(i) the consignments received each day, and the name and address of the seller;

(ii) the quantity of each consignment accepted for processing;

(c) the quantities of each of the finished products listed in the First Schedule obtained each day, with the corresponding quantities of raw materials, specifying the quantities obtained from consignments accepted under contract;

(d) the quantities and price of each finished product purchased by the processor each day, giving the name and address of the seller. This information may be recorded by reference to supporting documents, provided the latter contain the abovementioned particulars;

(e) the quantities and price of each finished product leaving the processor’s premises each day, giving the name and address of the consignee. Such information may be recorded by reference to supporting documents, provided the latter contain the abovementioned particulars;

(f) in the case of prunes and dried figs, the information required in paragraph (c) shall specify separately the quantity of the finished product on which aid is payable;

(g) processors shall keep separate records for the products referred to in the First Schedule points (1), (2), (9), (11), (12), (13) and (14) used to manufacture mixed fruit and prepared sauces as referred to in the First Schedule points (3) and (15), showing the following information, in addition to that provided for in paragraphs (a), (b), (c) and (d);

(h) the quantities of mixed fruit and prepared sauces obtained each day, broken down by product composition within the meaning of this regulation:

(i) the quantities and prices of the mixed fruit and prepared sauces leaving the processor’s premises, by consignment, with details of the consignee;

(ii) the quantities and prices of the products referred to in the First Schedule points (1), (2), (9), (11), (12), (13) and (14) purchased and entering the establishment each day, with details of the seller;

(i) processors shall daily update their stock records for the products referred to in paragraphs (a), (b), (c), (d) and (e), for each factory.

(2) Processors shall keep proof of payment for all raw materials purchased under contract and proof of payment for all sales and purchases of all finished products for five years as from the end of the processing year concerned.

(3) Processors shall submit to all inspections and checks deemed necessary by the competent authority and shall keep all additional records required by them for the purposes of the checks deemed necessary.